Accounts Payable & Billing Specialist Job at Alliance Building Services, New York, NY

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  • Alliance Building Services
  • New York, NY

Job Description

Job Details

We are seeking a detail-oriented and proactive Accounts Payable & Billing Specialist to join our accounting team. This hybrid role offers a unique opportunity to contribute to both the accounts payable and billing functions of our organization. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple responsibilities with accuracy and efficiency.

Key Responsibilities

Accounts Payable Responsibilities:

  • Code, enter, and process vendor invoices accurately and in a timely manner.
  • Execute payment runs and ensure adherence to company policies.
  • Perform monthly credit card reconciliations and follow up on outstanding receipts.
  • Maintain vendor records and respond to vendor inquiries.
  • Support month-end close processes and assist with accruals as needed.

Billing Responsibilities

  • Process and review account setup forms to ensure accurate billing configuration.
  • Handle credit and rebill requests and coordinate with internal teams for resolution.
  • Execute regular billing cycles and upload invoices to client portals.
  • Reconcile customer accounts and investigate billing discrepancies.
  • Communicate with customers regarding billing questions and support issue resolution.

Preferred Qualifications

  • 2+ years of experience in accounts payable, billing, or a related accounting function.
  • Strong understanding of accounting principles and practices.
  • Proficiency in accounting software (AvidXChange and WinTeam preferred)
  • High attention to detail, strong organizational skills, and the ability to manage multiple deadlines.
  • Excellent communication skills and a collaborative mindset.

Schedule: Monday-Friday 8:30 AM- 5:30 PM

Salary: $65,000

Education Requirements

  • Associates Degree
  • Bachelor's Degree
  • High School Diploma or GED

Additional Information / Benefits

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  • Paid Holidays
  • 401K/403b Plan
  • Dental Insurance
  • Paid Vacation
  • Paid Sick Days
  • Vision Insurance
  • Medical Insurance
  • Life Insurance

The Following Screenings Are Required

  • Employment Verification

Travel is required.

The Following Shifts Are Available

  • Day shift

Job Tags

Monday to Friday, Shift work, Day shift,

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