Job Description

The Accounts Payable Clerk supports the Accounting department by assisting with day-to-day accounts payable and administrative functions while developing a strong foundation in accounting processes and systems. This role is responsible for helping ensure vendor invoices, payments, and expense reimbursements are processed accurately, timely, and in accordance with company policies. The position offers hands-on training and exposure to core accounting activities, requiring strong attention to detail, organization, and a willingness to learn in a fast-paced, deadline-driven environment.

Duties/Responsibilities:

• Research, resolve, and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly.
• May assist project team members in other processes by efficiently managing forms, paperwork, and providing timely and effective communication (e-mail, telephone, etc.) to internal staff and external vendors, and subcontractors.
• Provide office support to field employees including receiving and sending packages, faxing, scanning, completing documents inclusive of expenses when needed.
• Store completed documents in appropriate folders within the drive and Unanet.
• Ensure that vendor invoices and payments are processed in accordance with terms, with a high degree of accuracy and timeliness to take advantage of any potential discounts and avoid penalties and/or interest.
• Review all POs created by department heads to ensure accuracy and completeness.
• Assist with the employee expense reimbursement process by ensuring that expense invoices are appropriately approved by department heads and paid accurately and in a timely manner.
• Support the accuracy of Accounts Payable-related general ledger accounts by ensuring that routine activities are being completed in a timely manner (e.g., payments are entered, credit memos are applied).
• Review coding and subsidiary allocations for Accounts Payable invoices, credit card expenses, and petty cash posted to the General Ledger.
• Assemble information for external auditors for the annual compilation and reviews.
• Work closely with Accounts Payable to ensure that month-end accruals are properly recorded.
• Perform and/or prepare ad hoc analysis, tasks, and reports.

Required Skills/Abilities:

• Team player with strong communication skills.
• Attention to detail and organization skills.
• The ability to maintain accuracy while managing multiple tasks in a fast-paced, deadline-driven environment.
• A willingness to learn how to work effectively under pressure.
• Strong computer skills and proficiency in the use of Microsoft Office products.
• Must be analytical and solution oriented.
• Proficiency in Microsoft Excel is a plus.
• Experience with any ERP system is a plus.

Education and Experience:

• High School Diploma or GED is required.
• Currently pursuing a degree in Accounting or a related field is preferred.
• Prior experience working in a professional workplace environment is preferred.
• Experience in accounts payable procedures and responsibilities is preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Perks:

• Financial & Retirement. 401(k) Plan
• Professional Support. Job Training

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