Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Role Overview :

This position will serve as Executive Assistant to a Cabinet-level Secretary and will primarily work in the Governor's Office.

Salary Statement :

The salary for this position is commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Provides direct administrative support to an executive administrator of an agency.
• Performs a variety of administrative duties that involve a high degree of discretion in interpretation, application, and execution of agency and department policies and programs.
• Works with a wide range of agency and state administrators, legislators, private companies, and the general public on routine and non-routine problems.
• Prepares administrative rules and procedures for executive administrator and/or board or commission.
• Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Coordinates and directs office services, such as records, departmental finances, budget preparation, and personnel issues to aid executive.
• Manages and maintain executive’s schedules and travel arrangements.
• Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• a Master's degree with 3+ years of experience, or
• a Bachelor’s degree with 5+ years of experience, or
• an Associate’s degree with 7+ experience, or
• at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity.

Related certifications and coursework may be considered for education or experience.

You must meet the following requirements to be considered for employment:

• Broad knowledge of the theories, principles, practices, and methodology of administrative management.
• Broad knowledge of department charge and programs
• Specialized knowledge of state government administrative structures
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Effective verbal and written communication skills
• Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing
• Ability to coordinate and motivate diverse, professional and support personnel
• Ability to be creative in developing alternatives to meet the department’s needs
• Ability to maintain cooperative work relationships
• Able to perform essential functions with or without reasonable accommodation.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

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