Job Description

Job Title: Recruiting Coordinator

Job Location: Remote role

Job Duration: 3 Months

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Job Highlights:

• The candidate will be presented with a scenario-based exercise that mirrors the daily challenges and priorities of the role.
• The goal is to evaluate their operational skills, attention to detail, stakeholder management, and ability to deliver an exceptional candidate and leader experience.

Job Summary:

• The Sr. Executive Talent Acquisition Coordinator plays a critical role in supporting the Executive Search team.
• While daily tasks may vary, this role is pivotal in providing coordination and support throughout the full recruitment life cycle.
• You will manage and drive essential activities that keep executives and executive candidates engaged and informed, while ensuring the Executive Recruiter stays connected on all moving parts of the process.
• Your efforts will enhance team efficiency and drive a more effective and meaningful experience for our leaders and candidates.
• This position focuses on maximizing operational efficiency with a strong emphasis on customer service.

Experience Required.

• Ensure an exceptional candidate experience from interview to offer through the start date.
• Develop strong working relationships with leaders and admins to ensure each piece of the recruitment process meets deadlines.
• Coordinate and schedule all aspects of interviews, including phone, video, and in-person, as well as travel when applicable. This includes distributing interview schedules and evaluations.
• Process candidate reimbursements in a timely fashion.
• Work with agencies for candidate and hiring leader interview coordination.
• Schedule hiring strategy discussions (intake calls) with hiring leaders and the Executive Talent Partner, and candidate review calls after each round of interviews.
• Support the creation and processing of offer letters and new hire paperwork. Initiate and monitor the completion of drug and background checks, as well as I-9 compliance.
• Assist managers and their admins with onboarding new employees, including submitting badge requests, sending first-day information, and providing onboarding checklists to managers and new hires.
• Coordinate with the Executive Support team for provisioning and Day 1 equipment needs.
• Utilize Workday to open/close requisitions, update candidate activity and statuses to ensure OFCCP compliance.
• Track and prioritize requests while monitoring sensitive timelines, deadlines, and confidential material.

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