Job Description

What Youll Do

• Manage complex calendars meetings travel and communications across multiple ventures and time zones
• Handle calls and correspondence with professionalism and confidence youre representing the CEOs brand and energy
• Serve as the gatekeeper: filter prioritize and route information to keep things moving efficiently
• Coordinate with internal teams vendors and business partners to ensure deliverables are executed on time
• Manage and track follow-ups commitments and strategic tasks nothing slips through the cracks
• Support personal responsibilities: scheduling errands and general logistics as directed
• Work primarily from the Downtown Orlando office with flexibility to work from the CEOs residence occasionally when required
• Anticipate needs from preparing materials to pre-empting scheduling conflicts and solve problems before theyre problems
• Use modern tools to drive productivity and communication including Slack Zoom ChatGPT Fireflies GoHighLevel and Microsoft Outlook

Who You Are

• Driven: You operate with urgency focus and ownership. You dont wait to be told twice.
• Tech-Savvy: Youre confident using digital platforms like Slack Zoom GoHighLevel and ChatGPT to stay organized and efficient.
• Polished Communicator: Whether over the phone email or in person youre confident clear and persuasive.
• Detail-Oriented: You notice what others miss and stay two steps ahead.
• Thick-Skinned: You can handle direct feedback tight deadlines and shifting priorities without losing composure.
• Trustworthy: Youll be managing sensitive information and personal affairs discretion is non-negotiable.
• Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics.
• Business-Minded: Former real estate professionals often thrive here you understand deal flow client management and how to make things happen.

Qualifications :

• Minimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executive
• Proven ability to manage complex schedules priorities and workflows
• Strong communication skills verbal and written
• Experience using Slack Zoom GoHighLevel ChatGPT Fireflies and Microsoft Outlook
• Reliable transportation and flexibility to support offsite needs when required
• Availability beyond traditional hours when business demands it this role supports an executive who doesnt clock out at 5 PM

Additional Information :

Compensation & Benefits

• Competitive salary commensurate with experience
• Performance-based bonuses
• Modern Downtown Orlando office environment
• Growth potential across multiple ventures within Quest Management Services

PHYSICAL REQUIREMENTS

• MUST be able to verbally speak without accommodations face to face through landline through PC phone and/or other means required to perform job duties.
• MUST be able to view computer screens for the duration of your work shift.
• Continuous sitting throughout the work shift - we offer stand / sit desks in our office
• Repetitive movements of hands fingers and arms for typing and/or writing during work shift
• Must be able to work standard office equipment: computers fax machines copiers printers telephones etc.
• Frequent bends kneels and crouches
• Must be able to read small print
• Stooping and bending to files supplies mobility to complete tasks
• Frequently lifts carries or otherwise move and position objects weighing 10-20lbs
• Ability to reach with hands and arms
• Must be able to handle stress
• Work requires hand dexterity for office machine operation

PERFORMANCE MANDATES

• Client communication returned within 24 hours
• Internal organizational communication returned within 2 hours
• Attendance and participation in area client and organizational meetings
• Timely completion of all required and staff development elective education courses
• The constant ability to remain professional and respectful in all internal and external communication
• Other position related duties as identified by leadership

Remote Work :

No

Employment Type :

Full-time

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