Job Description

Position Summary:

Primarily assisting the Senior Vice President, Vice President, and Director of Leasing in all aspects of their responsibilities. Work with the administrative support team to maximize effectiveness within the Leasing Department. Interface with the executive team, tenants, customers, clients, and internal departments with the utmost accuracy and professionalism.

Job Duties:

• Provides administrative support to SVP, VP, and Leasing Directors
• Calendar management of SVP and VPs
• Assists with Executive Business Meeting materials
• Prepares Pre-Lease documents and inputs proposed leasing deal terms into Salesforce.
• Answers/screen calls, arrange meetings, maintain calendars, and book travel as needed
• Prepares and processes expense reports, Real Estate Committee documents, Broker’s Commission Agreements, and invoices
• Prepare, research, and assist with presentation materials i.e. LOIs (letters of intent), Agendas, Reports
• Maintain project files and orders office supplies and equipment; maintains Real Estate Licenses for the Division
• Assists with the Leasing Hotline/Lead calls, and emails
• Attends ICSC conferences. Assists with planning and meeting support
  
   

Minimum Qualifications / Other Expectations:

Education & Experience

• Bachelor’s degree preferred.
• 5+ years experience in a senior administrative role, preferably in Real Estate. General knowledge of retail real estate is preferred.

Others

• Maintain confidential information.
• Detail-oriented, organized, and managing multiple tasks concurrently.
• Demonstrate initiative and proficiency with computer programs, Google, Word, Excel, Illustrator, Adobe and Salesforce a plus.
• Excellent proofreading skills.
• Travel to Las Vegas and New York for the ICSC conferences.

  Compensation:

Base Pay Range: $32.98 - $43.03

 

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

 

About Us:
Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles .

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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Job Tags

Full time, Local area,

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