Virtual Assistant Job at Better Talent, Swedesboro, NJ

QVNXSUhKb2ZEWWpwTlZUMFVIZCtZYm1vK1E9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice, Work at office,

Similar Jobs

Vail Resorts

Cruise Boat First Mate Job at Vail Resorts

 ...as a backup cruise boat operator in case of incapacitation of Captain. Perform other duties as assigned by Cruise boat captain and Marina Manager. Job Specifications: Starting Wage:$18.25/hr Employment Type:Summer Seasonal 2026 Shift Type:Full Time... 

Domino's Franchise

Assistant Manager - 365 N. Telluride, Mail Stop Job at Domino's Franchise

Job Description The following is considered minimum expectations in performance while working for Dominos Pizza: Answering the phone or assisting carryout customers in a polite and courteous manner while being helpful and knowledgeable of our menu. Being...

Royal Caribbean Group

Junior Seaman Job at Royal Caribbean Group

The Junior Seaman is responsible for the maintenance and conservation of the vessels decks and superstructures. Under supervision, they participate in deck activities according to assignment, knowledge, and accumulated experience. The role requires a safety-focused mindset... 

Gordon Food Service

Regional CDL A Delivery Driver Job at Gordon Food Service

 ...Check out what some of our drivers have to say about working with Gordon Food ServicePay: Drivers average $80k - $90k per year* Guaranteed minimum of $1250 per week* Daily base pay, plus component pay* Paid for every mile driven, stop made, and case delivered... 

The Flowery NY

East Village - Dispensary Sales Associate Job at The Flowery NY

 ...customer and providing excellent customer interactions Check in, verify and/or create new customer profiles upon entry to the dispensary Maintain the highest level of confidentiality with customer information and interactions (on and off the clock) Controlling...